Overview
Apply retention policy and active legal holds so governed files cannot be destructively removed outside policy.
Problem
Business records may need preservation even when a user requests deletion.
Solution
Use retention configuration and legal-hold records as part of destructive-operation enforcement.
How it works
File-Vault checks applicable resource authorization and governance state before permanent deletion, including active legal holds and dependencies.
Who is this for
Document Administrator
Compliance Administrator
Legal Operations
Expected outcomes
- Prevent unauthorized permanent deletion of held records
- Keep document lifecycle enforcement close to the file resource
Key metrics
Security impact
- File/document ids, retention policy, legal hold and hold-item state, deletion attempts, and audit records · PII: possible where governed records contain personal data
Compliance
- Retention policy, legal hold, resource authorization, destructive-operation checks, and audit
Availability & next steps
Business
Enterprise